How AutoTrack handles inventory portal information.
Last updated: April 20, 2026
1. Overview
AutoTrack is used to support Toyota Vehicle Inventory operations, including inventory dashboards, unit workflow tracking, operational logs, and role-based access. This policy explains the types of information handled in the portal and how it is used to support authorized business operations.
2. Information we process
The portal may process account details such as names, usernames, email addresses, assigned roles, and system activity. It may also process vehicle inventory records, workflow status updates, comments, timestamps, and operational notes entered by authorized users.
3. How information is used
Information is used to authenticate users, manage permissions, track vehicle preparation activity, support operational reporting, maintain auditability, and improve daily coordination between authorized teams.
4. Access and security
Access to the portal is restricted to authorized users. Permissions are assigned based on operational roles. Users are responsible for keeping their login credentials confidential and for using the portal only for approved business purposes.
5. Data retention
Operational records may be retained for as long as needed to support inventory management, reporting, audit requirements, issue resolution, and business continuity. Retention periods may vary depending on internal policies and operational needs.
6. Sharing and disclosure
Portal information is intended for internal operational use. Information may be shared with authorized personnel, service providers, or administrators when needed to operate, maintain, secure, or troubleshoot the system.
7. User responsibilities
Users should enter accurate information, avoid sharing confidential data outside approved workflows, report suspicious activity, and log out when using shared or unattended devices.
8. Contact
For questions about this privacy policy or portal access, contact your system administrator or operations manager.